BAC – Pre-Bid Conference

The event begins with greetings and introductions of the participants, including directors, representatives, and leaders from various organizations. Key individuals are acknowledged for their roles in the event.

Details about the technical specifications for cameras are provided, including the specific camera models and lenses required for the project, along with the delivery period and site information for procurement.

Instructions on the preparation of bid envelopes are outlined, specifying the documents to be included, labeling requirements, and details on the legal documents and statements necessary for bid submission.

Requirements for submitting valid and updated legal documents, such as permits, tax clearances, and financial statements, during the bid opening process are explained to ensure compliance and eligibility of bidders.

The statement of ongoing contracts, including details on government and private contracts, is described. Bidders are urged to provide complete information on their contracts and the authorized signatory for verification.

Bidders are instructed to submit the details of their single largest contract in Annex B of the bid documents, emphasizing the importance of providing proof and relevant information for the workstation cubicle project.

In this section, the process of submitting bid security is explained. The acceptable methods include cash, cashier's or manager's check, bank draft, guarantee, or irrevocable letter of credit. The required amount varies depending on the project.

Instructions on completing Annex C of section 9 bidding forms are detailed. It is crucial to ensure that all information is complete, signed by the authorized representative, and notarized properly.

Illustrations of eligible and ineligible declarations are provided, emphasizing the importance of including all required statements to avoid ineligibility.

Requirements for submitting JLY signed section 6 and section 7, technical specifications, dual-signed omnibus SW statement, and other necessary documents are outlined.

A sample of the omnibus statement is presented, with guidance on selecting the appropriate wording based on the bidder's legal status. It highlights the significance of correct wording to avoid ineligibility.

Details on the financial documents required for workstation cubicles, including financial contracting capacity calculations and submission guidelines, are explained.

Instructions on completing the financial component envelope, including bid form submission, breakdown calculation, and requirements for financial offers, are provided.

Guidelines on submitting queries, proof of payment, completion of documents, and adherence to deadlines are emphasized to ensure a smooth bidding process.

Details on the opening of negotiation documents for two upcoming projects involving the supply of water dispensers and first aid kits for Comelec are announced.